Privacy Policy

1. Who we are

AGILE (UK) LIMITED (“we”, “us”, “our”) is the data controller responsible for your personal data in connection with the Nota Bene Prize.

Contact details:

Address: Agile, Glove Factory Studios, Holt, United Kingdom, BA14 6RL

Phone: 01225 690048

Email: hello@agile-ideas.com

2. The personal data we collect

We may collect and process the following personal information:

* Personal identifiers (e.g. name)

* Contact details (e.g. email address, postal address, phone number)

* Voting and entry information (e.g. submissions, selections, preferences)

* Technical data (e.g. IP address, browser type, device information)

* Communications (e.g. emails, enquiries, correspondence)

3. How we collect your data

We collect personal data when you:

* Register, vote, or submit an entry to the Nota Bene Prize

* Contact us via email, phone, or post

* Sign up to receive communications or updates

* Use our website

4. How we use your personal data

We use your information to:

* Administer the Nota Bene Prize, including processing votes and entries

* Ensure fair voting and prevent fraud, duplicate voting, or misuse

* Communicate with you updates, rules, or services

* Send marketing communications where you have consented

* Improve our services and website

5. Lawful bases for processing

Under UK GDPR, we rely on the following lawful bases:

Legitimate interests

We process personal data to:

* Administer and manage the voting process

* Ensure fairness and integrity of the competition

* Prevent fraud and misuse

We have assessed that these interests do not override your rights and freedoms.

Consent

We rely on your consent to:

* Send marketing communications

* Add you to mailing lists

You can withdraw your consent at any time by contacting us.

6. Data sharing

We may share your personal data with trusted third parties, including:

* IT and website hosting providers

* Email and communications platforms

* Professional advisors where necessary

All third parties are required to respect the security of your personal data and process it in accordance with the law.

We do not sell your personal data.

7. International data transfers

Some of our service providers may process data outside the United Kingdom.

Where this occurs, we ensure appropriate safeguards are in place, such as:

* UK adequacy regulations

* Standard contractual clauses

8. How we store and protect your data

We implement appropriate security measures, including:

* Access controls to restrict who can view data

* Secure servers and systems

* Encryption where appropriate

9. Data retention

We retain personal data only for as long as necessary:

* Voting and competition data: retained until results are finalised and for up to 12 months thereafter

* Marketing data: retained until you withdraw consent

* Administrative and legal records: retained for up to 6 years where required

After this period, data is securely deleted or anonymised.

10. Your data protection rights

Under data protection law, you have the right to:

* Access your personal data

* Correct inaccurate or incomplete data

* Request erasure of your data

* Restrict processing

* Object to processing

* Request data portability

You do not need to pay a fee to exercise your rights. We will respond within one month.

To exercise your rights, contact us at: hello@agile-ideas.com

11. Marketing communications

We will only send you marketing communications if:

* You have given explicit consent, or

* You meet the criteria for a “soft opt-in” under applicable law

You can unsubscribe at any time using the link provided in emails or by contacting us.

12. Children’s data

The Nota Bene Prize is not intended for children under the age of 13.

We do not knowingly collect personal data from children.

If you believe a child has provided us with personal data, please contact us.

13. Automated decision-making

We do not use automated decision-making or profiling that produces legal or similarly significant effects.

14. Changes to this privacy notice

We may update this privacy notice from time to time. Updates will be published on our website, and we encourage you to review this page periodically.

15. How to complain

If you have concerns about how we handle your personal data, please contact us first.

You also have the right to complain to the Information Commissioner’s Office (ICO):

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline: 0303 123 1113

Website: https://www.ico.org.uk